I.Composition
The Board will decide on what it considers as an appropriate size apart from bringing a wide range of business, industrial and financial experience for the Board to facilitate effective decision making. The Articles of Association of the Company provided for a minimum of two (2) and a maximum of nine (9) Directors. The Board currently consists of eight (8) members, of whom three (3) are Independent Non-Executive Directors. The number and composition of the Board membership are reviewed on a regular basis so as to be in line with the size, nature and complexity of the Group's operations.
II.Appointment
The appointment of new Director to the Board is a formal and transplant process. The Nominating Committee ("NC") is established and delegated the responsibility for making recommendations for any appointments to the Board. The NC comprised exclusively of Non-Executive Directors, all of whom are independent. New nomination of Director will first go to the NC. The NC empowered to assess the required mix of skills, competency, integrity and experience to be brought to the Board. The NC will assess the effectiveness of the Board as a whole and the contribution by each individual Director to the effectiveness of the Board annually.
The NC is also charged with the responsibility of determining annually whether an Independent Director can continue to bring independent and objective judgement to Board deliberations. Pursuant to Recommendations 3.2 of the Malaysian Code on Corporate Governance 2012, tenure of an Independent Director is capped at nine (9) years since appointment as Independent Director. The Board will justify the continuity of such Independent Director by making recommendation to and seeking approval of the Shareholders in a general meeting to be remained as an Independent Director.
There is a balance in the Board because of the presence of strong and independent element of having Independent Directors making up to one-third (1/3) of the Board. There is also a clear division of responsibility between the Chairman and the Group Chief Executive Officer to ensure balance of power and authority, such that no one individual represents a considerable concentration of power. The Chairman is responsible for ensuring Board effectiveness and conduct whilst the Group Chief Executive Officer has overall responsibilities to oversee the daily operational functions of the operating units, strategic planning, organisation effectiveness and implementation of policies and decisions of the Board. Division of responsibilities is reviewed regularly so as to ensure the needs of the organization are met.
III.Re-election
In accordance with the Company's constitutions, all the Directors shall retire and be eligible for re-election by rotation at each Annual General Meeting ("AGM") at least once in every three (3) years. In addition, one third (1/3) of the Board members shall retire by rotation and shall be eligible for re-election at each AGM. Director who has attained the age of seventy (70) years old is subjected to re-appointment by Shareholders annually in accordance to Section 129 of the Companies Act, 1965.
IV.Role of Chairman
The Board will elect a Chairman from among the Directors and the person so appointed shall be a Non-Executive member of the Board. The Chairman assumes a leadership role in the Board by helping the Board fulfills the goals it sets through effective governance processes and represents the Board to the Shareholders and other stakeholders. The role of the Chairman is to oversee the orderly conduct and effectiveness of the Board by ensuring a cohesive working relationship between members of the Board.
The Chairman shall also preside at Board and Shareholders meetings and shall ensure the conduct and proceedings thereof comply with good conduct and practices. He acts as a facilitator at the meetings and ensures no dominant discussions are on-going for logical and understandable outcomes.
V.Role of Group Chief Executive Officer
The role of the Group Chief Executive Officer serves as a conduit between the Board and the Management and is primarily responsible for the effective implementation of the day-to-day management of the business in accordance with the strategies and policies approved and adopted by the Board. He leads the Executive Directors of the Company in making and implementing the day-to-day decisions on business operations, managing resources and risks in pursuing the corporate objectives of the entire Group. He continuously improves, develops and drives changes for the growth and profitability of the Group apart from ensuring an effective Management team and skills are putting in place for its development and succession.
VI.Role of Executive Directors
The Executive Directors are involved in the leadership roles overseeing the day-to-day operations and management within their specific areas of expertise or assigned responsibilities. They represent the highest level of the Company and are decision makers on matters within their scope under the leadership of the Group Chief Executive Officer.
VII.Role of Non-Executive Directors
Non-Executive Directors are not involved in the day-to-day management of the Group but they will play key supporting roles, contribute knowledge and experience towards the formulation of policies and decision-making process within their particular expertise and experience. The roles of Non-Executive Directors are largely encompassing the monitoring of Group's performance and providing checks and balances and ensuring high standards of corporate governance are adhered to.
VIII.Company Secretary
Company Secretary of the Company is appointed and removed by the Board. The Company Secretary who is qualified, experienced and competent, plays an important role in supporting the Board by ensuring adherence to the Company's policies and procedures. The Company Secretary is also responsible to update the Board on any new changes and development to the statutory or regulatory requirements pertaining to the duties and responsibilities of Directors where necessary.
IX.Board Committees
The Board may from time to time establish Committees as it deems appropriate to assist in the discharge of its duties and responsibilities.
The Board has so far established the following Committees, namely :-
a) Audit Committee
b) Nomination Committee
c) Remuneration Committee
Each Committee shall operate within its own specific terms of reference as approved by the Board. Such terms of reference of the Committees shall be reviewed periodically and amended accordingly after approval is obtained from the Board.
The Chairman of the respective Committees will report and update the Board on significant issues and concerns discussed and where appropriate, make the necessary recommendations to the Board.