KWANTAS CORPORATION BERHAD
Whistleblowing Policy
Introduction
Kwantas Corporation Berhad (“Kwantas” or “the Company”) is committed to promoting and achieving highest standard of transparency and work ethics in the conduct of its business functions. It is for this reason, the Board of Directors and the Management of Kwantas, must maintain a workplace that practices good corporate governance and upholds integrity in all its operational activities and business dealings. Whistleblowing is therefore a platform to help employees and stakeholders to report genuine concerns about any wrongdoing that they may have observed in Kwantas.
Objective
Kwantas expects the highest standards of integrity from all its employees, Management, Directors and stakeholders (i.e shareholders, customers, suppliers, contractors, consultants). Hence, Whistleblowing Policy is structured to facilitate its employees and stakeholders to report instances of misconduct, wrongdoing, corruption, fraud, waste of Company resources or abuse of rules and regulations within the Company without fear of retaliation.
Types of Wrongdoing
The following is a non-exhaustive list of examples of wrongdoing or improper conduct under the Whistleblowing Policy :-
(a) Fraud, bribery, corruption, forgery, cheating or malpractice;
(b) Criminal breach of trust;
(c) Misappropriation of the Company’s funds or assets;
(e) Giving false or misleading information (including suppression of any material facts or information);
(f) Acts or omissions which may cause loss to the Company or otherwise detrimental to the interests of stakeholders;
(g) Non-compliance with Kwantas’ procedures or breach of internal control;
(h) Failure to comply with legal or regulatory requirements;
(i) Endangerment of employees or public health or safety; and
(j) Any attempt to conceal or suppress information relating to the above or other wrongdoings
Whistleblowing Channels
(a) The whistleblower should report the suspected or known instances of wrongdoing directly to the Audit Committee Chairman of the Board.
(b) The whistleblower should disclose the following information :-
1.Name of whistleblower
2.Contact details
3.Details of person(s) involved
4.Nature of allegation, time and venue of the incident took place
5.Provide evidence, if any together with the report.
Whistleblower may choose to make an anonymous reporting but the Committee reserves its right to investigate or not to investigate the anonymous disclosure.
(c) The report must be in writing, submit via post or email to whistleblow@kwantas.com.my. Report prepared in such a manner must be properly sealed in an envelope and indicated “Strictly Confidential – To Be Opened By addressee Only” and addressed to :-
Audit Committee Chairman / Company Secretary
Kwantas Corporation Berhad
K-63-3rd Floor, Signature Office, KK Times Square
Off Coastal Highway
88100 Kota Kinabalu, Sabah, Malaysia
Tel : 60-88-486555
Fax : 60-88-486777
(d) The Company Secretary of the Company who receives the report will conduct a preliminary assessment on the whistleblower case received. The Company reserves the right to drop the whistleblower case received due to insufficient evidence or other factors.
(e) Whistleblowers shall be notified on the outcome of the investigation, if appropriate.
(f) All investigations shall be tabled to the Audit Committee of the Board during the Audit Committee Meeting and Audit Committee will subsequently update members of the Board on reports that require their attention and approval.
Protection From Retaliation
This Whistleblowing Policy provides an assurance to the whistleblower that he/she would be protected against any unfair practice not limited to retaliation, threat or intimidation of termination/suspension of service, disciplinary action, transfer, demotion, refusal of promotion or any direct or indirect use of authority to obstruct the whistleblower from continuing making his/her disclosure.
Acting In Good Faith
The Company expects only genuine concerns are reported under whistleblowing procedures. The report should be made in good faith, accurate, factual, no element of malicious intent and not made for personal gain. If allegations are proven to be false or malicious, the parties responsible may be subject to appropriate disciplinary action, up to and including legal action, where appropriate.
Confidentiality
The Company shall treat all reports or disclosures as sensitive and confidential and will only reveal information on a “need to know” basis or if required by law, court or authority.
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